Privacy Policy: UK Data Protection & GDPR Standards

Effective Date: 2026
Company: N&H Global Sourcing Ltd
Jurisdiction: England & Wales (UK GDPR & Data Protection Act 2018 Compliant)

1. How Our Privacy Policy Governs Trade Data
N&H Global Sourcing Ltd (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal and corporate data. This privacy policy explains how we collect, use, store, and protect your information when you visit our website (nhimportandexport.co.uk) or engage our international procurement, sourcing, and freight facilitation services.

2. Information We Collect
We collect information necessary to conduct B2B international trade and facilitate commercial procurement:
• Identity & Contact Details: Name, job title, company name, registered business address, business email address, and direct phone/WhatsApp numbers.
• Commercial Enquiries & Specifications: Procurement briefs, machinery specifications, bills of quantities, port delivery preferences, and destination country requirements.
• KYC & Due Diligence Data: Company registration details, VAT/tax IDs, import/export licences, and proof of authority for international trade compliance.
• Technical Data: IP address, browser type, referral URLs, and standard analytical data collected via website cookies.

3. Legal Basis & How We Use Your Data
Under UK GDPR, we process your personal data under the following lawful bases:
• Contractual Necessity: To prepare procurement quotations, source commercial equipment, execute purchase agreements, and facilitate international shipping logistics.
• Legal Obligation: To comply with UK export control laws, anti-money laundering (AML) regulations, customs declarations, and HMRC accounting standards.
• Legitimate Interests: To respond to trade enquiries, maintain verified supplier/buyer relationships, and protect our operations against fraud.

4. Data Sharing & Cross-Border Transfers
As an international procurement specialist operating across the UK, Europe, China, and Africa, our privacy policy may allow us to share relevant data with trusted third parties strictly on a need-to-know basis:
• Logistics & Freight Partners: Shipping lines, freight forwarders, customs clearing agents, and marine cargo insurers.
• Verified Manufacturers & OEM Suppliers: Technical engineering and supply teams required to fulfil order specifications.
• Regulatory Authorities: HMRC, UK Border Force, destination customs authorities, and financial institutions handling trade settlement.

Where data is transferred internationally outside the UK, our privacy policy implements standard contractual clauses and appropriate safeguards to ensure equivalent data protection.

5. Data Retention & Security
• Under our privacy policy, we retain commercial transaction and KYC documentation for a minimum of 6 years to comply with UK statutory accounting, tax, and trade regulations.
• General enquiries that do not result in a commercial transaction are deleted after 24 months.
• We employ SSL encryption, secure data hosting, and restricted access protocols to prevent unauthorised access, loss, or disclosure.

6. Your Rights
Under UK data protection law, you have the right to request access to, correction of, or erasure of your personal data, as well as the right to restrict or object to processing. To exercise any of these rights, contact our Data Lead at sales@nhimportandexport.co.uk.

For further details regarding commercial terms, please view our terms of trade.